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Operating Theatre Management System for Hospitals in English-Speaking Africa
Safe surgery, documented — the WHO Surgical Safety Checklist built into your hospital system. One structured surgical record from preoperative assessment to recovery discharge. Secure, cloud-first, and built for real-world clinical environments.
Ksatria’s Operating Theatre configuration is part of the Ksatria Hospital Management System — not a standalone product. It gives surgical facilities — whether you call it the operating theatre or the operation theatre — a single, structured perioperative record spanning the entire surgical journey: preoperative assessment, intraoperative documentation, and postoperative recovery, for both the surgical and anaesthesia teams.
Every record is ICD-coded, every safety checkpoint is timestamped against the responsible clinician, and every completed case feeds directly into theatre utilisation and clinical reporting — no manual data extraction.
Ksatria is cloud-first, with on-site deployment options where connectivity is limited or unreliable. The platform is ISO 27001 certified, with role-based access control and full audit trails suitable for regulated healthcare settings.
Key Features
Accordion Content
- Structured pre-op forms for both teams within one unified patient record: surgeon, co-treating surgeons, surgical nurse and transcriber selected from a live staff directory.
- Surgery type (elective/emergency), surgical class, risk level and speciality captured as structured fields.
- Pre-surgery diagnosis with ICD-10 and ICD-9-CM codes selected from a live integrated code set.
- Anaesthesia pre-op record: anaesthesiologist and nurse assignment, ASA physical status classification, risk assessment and preoperative evaluation.
- Preoperative instructions — NPO, IV access, analgesia, antibiotics — recorded before the patient enters theatre.
- Recovery room and bed assignment with recovery start and end times.
- Separate but linked post-op assessments for surgical and anaesthesia teams: findings, postoperative diagnosis, actions and ward-care plan.
- Final ICD-10 and ICD-9-CM coding, support orders (e.g. anatomical pathology), and multiple diagnoses for complex cases.
- All three formal checkpoints embedded as structured, checkable fields: Sign In (before anaesthesia), Time Out (before incision) and Sign Out (before the patient leaves theatre).
- Every item timestamped against the responsible clinician’s login — identity and consent confirmation, site marking, allergy and airway risk, team introductions, antibiotic prophylaxis timing, instrument/sponge/needle counts and specimen labelling.
- A complete, auditable checklist record for every case — supporting accreditation and protecting the facility in medico-legal review.
- Care instructions documented with staff name, role, timestamp and verification status.
- Vital signs — BP, temperature, heart rate, respiratory rate, GCS, pain scale — rendered as multi-parameter trend graphs.
- Fluid balance tracked across all intake and output routes with net balance auto-calculated.
- Operating room and bed selected from a live room directory with real-time occupancy — no double-booking.
- Theatre start, surgery start and surgery end recorded separately for accurate utilisation reporting.
- Procedure details, blood transfusion requirement and instruments used captured on the surgical record.
- Anaesthesia record: start/end times, type (general, regional, local), method, agents administered and intraoperative observations.
- Procedure volumes, theatre utilisation rates, complication and surgical site infection rates, and average recovery room duration — generated directly from the clinical record.
- Complete, coded surgical records feed hospital dashboards and national reporting without re-keying.
Benefits at a Glance
Accordion Content
One structured record from Sign In to Sign Out, for both surgical and anaesthesia teams.
WHO checklist compliance recorded on every case, not left to memory or paper.
Every step timestamped, attributable and retrievable.
Coding and reporting flow directly from clinical documentation
COMPLIANCE AND LOCALISATION
Government and national health system integration
Ksatria builds and maintains live integrations with the national health and insurance systems that govern facility operations, configured to each market’s compliance, reporting and insurance requirements.
- Live in production
Indonesia’s SATUSEHAT FHIR Exchange, BPJS national insurance claims and supporting features, and Ghana’s NHIS claims workflow – proven interoperability, not a roadmap promise.
- Built and ready to deploy
Integration to DHIS2 reporting is ready, built, and tested, making country-specific rollout rapid and on-demand as each market requires it.
- Configured per market
Every deployment is set up to the compliance, reporting and insurance standards of the country it serves.
- Backed by regional teams
Local teams who understand each market’s regulatory requirements support every integration.
- Where a national system isn't yet integrated, regional teams assess and build toward it ahead of commercial demand, so regulatory readiness keeps pace with where Ksatria is deploying.
Why Choose Ksatria for Your Operating Theatre?
Ksatria works with your whole surgical team, giving every case the same level of safety, structure and accountability.
Built Around your Team
Surgeons, anaesthesiologists and nursing staff each document within their own structured workflow — all visible in one patient record.
Safety You Can Prove
The WHO Surgical Safety Checklist is enforced in software, producing an auditable record of every safety step on every case.
Scales With Your Facility
From a single theatre in a day-surgery clinic to multi-theatre hospitals — part of the same Ksatria platform covering registration, pharmacy, billing and reporting.
Ready to see how Ksatria can streamline your operating theatre?
Book a demo and see what comprehensive, checklist-driven surgical documentation looks like in practice.
Any Questions? We Have the Answers
What software digitises operating theatre and surgical records for hospitals in Africa?
Ksatria’s Operating Theatre module, part of the Hospital Management System, gives surgical facilities a single structured perioperative record — from preoperative assessment through intraoperative documentation to postoperative recovery — for both surgical and anaesthesia teams. It’s cloud-first and ISO 27001 certified.
Does the system support the WHO Surgical Safety Checklist?
Yes. All three WHO checkpoints — Sign In, Time Out and Sign Out — are built in as structured, checkable fields, with every item timestamped against the responsible clinician’s login, producing a complete auditable safety record for every surgical case.
Can theatre data feed into hospital reporting and analytics automatically?
Yes. Every completed case feeds directly into theatre utilisation, procedure volume and complication-rate reporting without manual data extraction or re-keying, since records are coded and structured at the point of documentation.
Is the operating theatre module a separate product, or part of the wider hospital system?
It’s part of the Ksatria Hospital Management System, not a standalone product. Theatre documentation shares the same platform as registration, pharmacy and billing, so surgical records connect directly to the rest of a hospital’s operations.
Can a hospital with limited internet connectivity still use the operating theatre system?
Yes. For facilities with reliable internet, Ksatria runs fully cloud-based. For facilities with unreliable or no internet, we deploy a fully on-site server instead — so every hospital gets a deployment model matched to its connectivity, not a compromise.
