Clinic Information System

An Affordable Cloud Based Clinic Information System

Sistem Informasi Klinik

KMS Clinic is the perfect system for General Practitioners to better run their clinics. KMS Clinic streamlines processes and workflow and provides improved documentation, leaving more time for quality patient care. 

Scheduling becomes hassle-free and efficient with automated forms, reminders and cancellations management. Your patients will be delighted with this system resulting in increased satisfaction while your practice is able to handle all operations with ease through our advanced automation feature. Our enhanced billing procedure virtually eliminates errors and improves accuracy of claims processing lowering turnaround time for payment. Finally, you can focus on delivering an exceptional service to your patients because KMS Clinic does the hard work for you! 

Make KMS Clinic a part of your practice for more streamlined processes, increased patient satisfaction and improved billing procedures. 

Features

Patient Administration System

Patient administration domain coordinates and optimizes the patient’s experience

Accordion Content
  • Master Patient
    Having one definitive patient record per person means that each person has one clinical record, and one accounts record.
  • Patient Profile Picture
    Hospital can leverage their security level by preventing patients for using other’s ID.
  • Important Notes
    Provide excellent services by knowing the patient.
  • Print Patient Card, Wrist Band, and Label
    Compatible with any patient card so the hospital can print the patient card member using available card printer in the hospital if any.
  • Patient ID Configuration
    The patient ID numbering can be configured as required by the hospital.
  • Export & Import
    Save time when entering or updating the data by using the provided format
  • Dispensing 
    Filling prescription from orders, including printing labels, can be done quickly and efficiently, allowing busy pharmacies to serve more patients. 
  • Allocated and Issuance Control
    Standardize the pharmacy process for better control and monitoring
  • Compound and Non-Compound Drug Prescription
    Pharmacy staff will easily notice if the prescription is compound or non-compound.
  • Master Compound
    Allow doctor to create variation of compound prescription and save it for future use.
  • Pharmacy Label
    Modify pharmacy label printout, especially for the consumption instruction.
  • BPJS /Non BPJS Prescription
    To separate the prescription between BPJS  and Non-BPJS for claim and analytical purposes.
  • Advance Filter
    Easily find the prescription based on various parameters
  • Allergy & Important Notes
    Any patient’s allergies and important notes will be shown.
  • Prescription Review
    Ensure that all pharmacy processes are conducted properly from the prescription order until the delivery to the patient.
  • Queue Number
    Manage patient queue in pharmacy unit so they wait orderly.
  • Copy Prescription
    Easily copy the prescription for future use.
  • Prescription Iteration
    Enable the pharmacy on creating and monitoring repeated prescription, especially for chronical disease
  • Void Prescription
    Capability to void allocated perception due to any changes or variation
  • Revision Prescription
    Capability to revise prescription from doctor to speed up prescription fulfilment process
  • Prescription Printout
    Print the prescription with informational details that useful for patient to review the drugs they have received.
  • Medical Record Integration
    All medications are stored in patients’ electronic medical records
  • Payments
    Pharmacy staff can take payments and issue receipts to patients that must pay for their own medications.
  • Integration with Price Engine
    Early price identification to avoid prescription cancellation due to the price.
  • Stock Catalogue
    A master catalogue of all the hospital’s inventory allows hospitals to limit purchases to authorised products.
  • Stock Flag
    Flagging the drug stock based on certain criteria or type
  • Drug Usage Definition
    Speed up drug definition on consumption method and consumption unit.
  • Catalogue approval
    Helps the hospital medical committee to review, approve, or reject the drugs that will be used in the hospital.
  • Export & Import
    Save time when entering or updating the data by using the provided format.
  • Multiple Services 
    Register patients to many services from a single registration process.
  • Auto Registration Creation
    Streamline the registration process by automatically creating the registration when the new patient profile is created.
  • BPJS Eligibility Checks
    Avoid the delay in providing services to BPJS patients by using quick eligibility check features that can be performed in the registration menu and are already integrated with the BPJS database. 
  • Preliminary Diagnose Recording
    Support international code for disease ICD10 and procedure ICD9CM, that will be used for other services
  • Supporting Documents
    Attach important documents of the patient for additional information.
  • Print Queue Tickets
    Printed queue tickets allow for the orderly management of hospital waiting rooms. 
  • Print Label
    Print the important information about the patient data in customable size, so the hospital can use it in patient records file.
  • Print Wrist Label
    Identify the patient of ward services by providing them with a wrist label from registration desk or admission desk.
  • Ward Transfer
    Move patients to another room easily and can be performed in nurse stations.
  • Inpatient Admissions
    Admissions into hospital, admissions into wards, transfers between wards, and discharges from the hospital are all supported
  • Referrals and Follow-Up Appointments
    Making post-discharge arrangements allows hospitals to ensure that patients requiring follow-up care return to the hospital rather than going elsewhere. 
  • Appointments Management
    The ability to create, change and cancel patient appointments efficiently allows appointment staff to handle a large volume of patient enquiries. 
  • Waitlist Management
    If there are no available appointments, patients can be added to a waitlist rather than being turned away
  • Integrated Doctor Schedules
    Appointment times can be automatically created from doctors’ schedules
  • Stock Management
    Real-time view of all stock within the organisation means more informed purchasing decisions.
  • Stock Out and Over Stock Prevention
    Threshold levels and warnings ensure that stock is always on hand, but staff are prevented from over-ordering stock. 
  • Warehouse
    Multiple warehouses allow hospitals to manage stock using whatever warehouse configurations make sense to the hospital. 
  • Approval Processes
    More control on inventory by applying authorisation for any changes on inventory min/max level and purchasing.
  • Expiration Management
    Support for “first expired, first out” (FEFO) means that hospitals can avoid wastage from discarding expired stock.
  • Batch Number Tracking
    This feature optimize the application of expiration management by utilizing batch number provided by drugs manufacture.
  • Integrated with Other Module
    Integration with other modules means that stock is automatically updated without manual entry.

Clinical

The Clinical domain is the coordination hub for all clinical operations

Accordion Content
  • Examination Group & Item Configuration
    Provide the flexibility in configuring examination items based on the hospital needs.
  • Service-Specific Order and Results
    Provide diagnostic services support, all orders and results are service-specific.
  • Status Tracking
    Doctors can view the status of all their orders.
  • Normal Value Configuration
    Provide flexibility in configuring normal value for each diagnostic examination.
  • Automated Charging
    Automatic charging means that charges do not have to be added manually to patient invoices.
  • Print Diagnostic Result
    Share the information with other in a standardize format.
  • Patient Medical History
    Provide comprehensive information about past examination history that may be  required during the examination.
  • Export & Import
    Save time when entering or updating the data by using the provided format.
  • Specialty Specific History
    Each patient has a full EMR but clinicians in outpatient clinics can easily view the information that relates to their specialty. 
  • Single Page Application
    Allowing doctors that work in all parts of the hospital to work with a consistent, familiar user interface wherever they happen to be working. 
  • Collaboration Examination between Doctors & Nurse
    The clinicians will have full report of doctors and nurse examination notes
  • Automatic Body Mass Index Calculation
    Speed up the clinical information data collection.
  • Pain Scale & Fall Risk Variation
    Provide comprehensive pain scale & fall risk variation between adult and children.
  • Standardize Examination
    Using standard SOAP across examination.
  • Nursing Diagnostic
    To record nurse examination. To configure nursing diagnose to allow adding more nursing diagnostic (done per hospital)
  • Multiple Patient Treatment
    Doctor can easily move to other patient data without leaving current windows.
  • Prescription Orders
    Ordering medications (e-prescribing) means that patients’ medications are ready to be picked up when they visit the pharmacy.
  • CPOE Order
    Ordering pathology, radiology and other diagnostic tests electronically
  • Streamlined Admissions
    Clinicians can quickly and easily admit a patient from an outpatient clinic into the hospital
  • Follow-up and Referrals
    Referrals to other outpatient clinics and follow-up appointments can be created quickly and easily
  • Order Tracking
    Physicians can track the status of all their orders
  • Medical Fee
    In fee-for-service presentations, invoices can be generated, and payment accepted on the spot
  • Medical Certificate
    Sick Leave, Restricted Duty, Medical Attendance
  • Supporting Document
    Attach important documents of the patient for additional information.
  • Discharged Summary
    Capability to discharged patient based on different discharge type, for easy reporting.
  • Visit Status
    Monitor the patient progress on receiving the service is essential.
  • Important Notes
    Provide excellent services by knowing the patient.
  • Print Examination
    Print medical resume for various purposes.
  • Electronic Medical Record
    The EMR consolidates all patient clinical information from all of KMS’s clinical modules, giving clinicians a full picture of patients’ clinical history and current health.
  • Paperless
    All clinical information is captured and stored electronically.
  • Service Specific Records
    Every hospital service and speciality can easily view their own clinical information
  • Data Quality Audits
    Complete the clinical coding (ICD-10/ICD-9CM), performed by MR Staff to achieve standard MR audit level.
  • Managing Paper Records
    With EMR, helps the MR Staff to quickly search the patient MR hardcopy.

IT Core

IT Core helps each client to configure the application, generate reports and dashboards, and maintain the application security

Accordion Content
  • Operational reports
    Ability to generate operational reports to facilitate the day-to-day processes.
  • Government and regulatory reports
    Provision of mandatory/statutory reports in compliance with government regulations.
  • Performance reports
    Ability to generate performance reports to monitor the performance of each department.
  • Non-functional reports
    Ability to generate reports that are not directly related to the operational processes, such as user security access and audit log.
  • Hospital Group and Branch Configuration
    Management of hospital group and branches details to facilitate multi-branch institutions.
  • Reference Data Configuration
    Enabling system administrator to properly manage the system behaviour through reference data
  • Account Configuration
    Maintain a master data of staffs and users, including their credentials and authorizations.
  • Registration Configuration
    Configuration of data that are used in registration processes
  • Pharmacy Configuration
    Setting of data related to pharmacy processes, including medicine label format, prescription numbering, and compound medicines.
  • Tariff & Billing Configuration
    Ability to manage numbering of invoices and receipts, and to manage merchants data.
  • Patient ID Setting
    Enabling system administrator to define the Patient ID formats for general, unknown, and external patients.
  • Purchasing and Inventory Configuration
    Configure data related to inventory and purchasing numbering and transaction type.
  • Account and Journal Configuration
    Configure account chart, control account mapping, and journal numbering.
  • BPJS Configuration
    Configure BPJS related settings.
  • Konfigurasi PCARE
    Configure PCARE related settings.
  • Role authorization management
    Configuration of role access for each user to define the processes they can perform in the application.
  • Audit log
    Comprehensive logs of user logins and data changes to track the application usage.
  • Data Migration Upon Implementation
    Prior to implementation, data migration can be done in a rapid fashion, through data templates and importing process. The system will run validations to ensure that the migrated file format and data are valid.
  • Easy Update of Data

    Once migrated, when the data need updating, they can be exported. Users can then modify them and import them back to the application, without having to update them individually on the screen.

  • Data Visualization
    Clinical and hospital statistical data are visualized into graphical dashboard for easier monitoring and tracking
  • KPI monitoring

    Ability to help hospital management and directors to monitor key performance indicators that include, but not limited to:

    • Average Length of Stay
    • Bed Occupancy Ratio
    • Bed Turn Over
    • Outpatient Visit Rate
    • Turn Over Interval
    • Barber Johnson Graph
  • Other performance indicator monitoring
    Ability to facilitate tracking and monitoring other performance indicators in the hospital
  • Branch Management
    Management of the application branch after each release to ensure proper merging of the newly developed featured.,
  • Library update
    Constant research to adopt more library into the application, for more advanced features.
  • Framework Update
    Periodical upgrade of the application framework for more functionalities.

Commercial

The commercial domain is where administrative operations are handled

Accordion Content
  • Approvals
    To maximize the control process by setting the approval steps before processing the purchasing order.
  • Receipt Management
    Ability to manage goods received, including multiple partial deliveries.
  • Multiple Payment Types
    Patients can pay for services with any combination of cash, credit cards and insurance claims. 
  • INACBG integration
    To get the information about BPJS benefits limit quickly and accurate from inside KMS.
  • VAT Support
    Full support for Value Added Tax (VAT) means that hospitals can account for VAT with minimal effort and ensure tax compliance.
  • Patient Payment Receiving
    This brings the easiness for receiving payment from the patient for any purposes
  • Patient Refund
    Ensure that the patient can have the refund quickly.
  • Support for Full Revenue Cycle
    Down payments, invoices , payments and refunds can all be done in one place, reducing the administrative effort of revenue collection
  • Integration with Deposit
    Easily retrieve deposit information to be used for patient payment.
  • Invoice Printing
    The hospital staff and the patient can print the invoice with various format
  • Health Benefit Providers
    A reference list of health benefit providers and their plans/benefits allows hospital staff to quickly and easily answer eligibility questions from patients. 
  • Eligibility Verification
    Verifying patients’ eligibility for government insurance rebates eliminates the risk of patients not being able to pay their invoices.
  • BPJS Claim Tracking
    Integration with government health insurance systems eliminates manual processes for submitting and tracking BPJS claims.
  • Laporan Klaim Asuransi dan Perusahaan
    Membantu pembuatan tagihan klaim ke asuransi dan perusahaan.
  • Export & Import
    Save time when entering or updating the data by using the provided format.
  • Pricing Component
    Enable hospital to configure the tariff component to identify the compensation distribution.
  • Product and Services Catalogue
    Centralised pricing for all hospital products and services ensures accurate and consistent patient invoices.
  • Tariff Scheme
    Enable the hospital to have different tariffs based on the service class, insurance scheme, or other schemes determined by the hospitals.
  • Tariff Definition
    Will help the hospital to create and update the tariff by applying a formula.
  • Tariff Definition Export Import
    Save time when entering or updating the data by using the provided format.
  • Supplier Information
    A master repository of supplier information means the organization always has the correct information for all suppliers. 

* Bed Management is available if required for Day Clinics

What you will get

Request a Quote
  • Ksatria eHospital application access
  • Configuration services
  • Online training
  • Go Live preparation assistance
  • Learning center
  • Knowledge base
  • Online support access

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