Clinic Information System
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Introducing KMS Clinic: The Comprehensive Clinic Management Software for General Practitioners.
KMS Clinic is a state-of-the-art clinic management software designed to empower General Practitioners with efficient and streamlined clinic operations. This clinical information system offers a multitude of benefits that enable healthcare professionals to focus on providing quality patient care while leaving administrative tasks to the software.
Streamlining processes and workflows, KMS Clinic optimizes scheduling with automated forms, reminders, and cancellations management. This hassle-free approach saves valuable time, allowing practitioners to prioritize patient care and spend more time with their patients. The system’s advanced automation feature ensures smooth handling of all clinic operations, resulting in increased satisfaction for both practitioners and patients.
One of the standout features of KMS Clinic is its enhanced billing procedure. By virtually eliminating errors and enhancing the accuracy of claims processing, the software significantly reduces the turnaround time for payment. This means practitioners can better manage their finances and experience improved revenue cycles.
With KMS Clinic integrated into your practice, you can achieve more streamlined processes, higher patient satisfaction, and efficient billing procedures. Embrace the future of practice management software and revolutionize your clinic’s efficiency with KMS Clinic.
Features
Patient Administration System
Patient administration domain coordinates and optimizes the patient’s experience
Accordion Content
- Master Patient
Having one definitive patient record per person means that each person has one clinical record, and one accounts record. - Patient Profile Picture
Clinics can leverage their security level by preventing patients for using other’s ID. - Important Notes
Provide excellent services by knowing the patient. - Print Patient Card, Wrist Band, and Label
Compatible with any patient card so the clinic can print the patient card member using available card printer in the clinic if any. - Patient ID Configuration
The patient ID numbering can be configured as required by the clinic. - Export & Import
Save time when entering or updating the data by using the provided format
- Dispensing
Filling prescription from orders, including printing labels, can be done quickly and efficiently, allowing busy pharmacies to serve more patients. - Allocated and Issuance Control
Standardize the pharmacy process for better control and monitoring - Compound and Non-Compound Drug Prescription
Pharmacy staff will easily notice if the prescription is compound or non-compound. - Master Compound
Allow doctor to create variation of compound prescription and save it for future use. - Pharmacy Label
Modify pharmacy label printout, especially for the consumption instruction. - Advance Filter
Easily find the prescription based on various parameters - Allergy & Important Notes
Any patient’s allergies and important notes will be shown. - Prescription Review
Ensure that all pharmacy processes are conducted properly from the prescription order until the delivery to the patient. - Queue Number
Manage patient queue in pharmacy unit so they wait orderly. - Copy Prescription
Easily copy the prescription for future use. - Prescription Iteration
Enable the pharmacy on creating and monitoring repeated prescription, especially for chronical disease - Void Prescription
Capability to void allocated perception due to any changes or variation - Revision Prescription
Capability to revise prescription from doctor to speed up prescription fulfilment process - Prescription Printout
Print the prescription with informational details that useful for patient to review the drugs they have received. - Medical Record Integration
All medications are stored in patients’ electronic medical records - Payments Integration
Pharmacy staffs are able to determine the quantity of drugs to process and send the invoice to cashier for payment. - Integration with Price Engine
Early price identification to avoid prescription cancellation due to the price.
- Stock Catalogue
A master catalogue of all the clinic’s inventory allows clinics to limit purchases to authorised products. - Stock Flag
Flagging the drug stock based on certain criteria or type - Drug Usage Definition
Speed up drug definition on consumption method and consumption unit. - Catalogue approval
Helps the clinic medical committee to review, approve, or reject the drugs that will be used in the clinic. - Export & Import
Save time when entering or updating the data by using the provided format.
- Multiple Services
Register patients to many services from a single registration process. - Auto Registration Creation
Streamline the registration process by automatically creating the registration when the new patient profile is created. - Preliminary Diagnose Recording
Support international code for disease ICD10 and procedure ICD9CM, that will be used for other services - Supporting Documents
Attach important documents of the patient for additional information. - Print Queue Tickets
Printed queue tickets allow for the orderly management of clinic waiting rooms. - Print Label
Print the important information about the patient data in customable size, so the clinic can use it in patient records file. - Print Wrist Label
Identify the patient of ward services by providing them with a wrist label from registration desk or admission desk. - Ward Transfer
Move patients to another room easily and can be performed in nurse stations. - Inpatient Admissions
Admissions into clinic, admissions into wards, transfers between wards, and discharges from the inpatient services are all supported - Referrals and Follow-Up Appointments
Making post-discharge arrangements allows clinics to ensure that patients requiring follow-up care return to the clinic rather than going elsewhere. - Appointments Management
The ability to create, change and cancel patient appointments efficiently allows appointment staff to handle a large volume of patient enquiries. - Waitlist Management
If there are no available appointments, patients can be added to a waitlist rather than being turned away - Integrated Doctor Schedules
Appointment times can be automatically created from doctors’ schedules
- Stock Management
Real-time view of all stock within the organisation means more informed purchasing decisions. - Stock Out and Over Stock Prevention
Threshold levels and warnings ensure that stock is always on hand, prevented staff from over-ordering stock. - Warehouse
Multiple warehouses allow clinic to manage stock by configuring all the available warehouses. - Approval Processes
More control on inventory by applying authorisation for any changes on inventory min/max level and purchasing. - Expiration Management
Support for “first expired, first out” (FEFO) enable clinic to avoid wastage of discarding expired stock. - Batch Number Tracking
This feature optimize the application of expiration management by utilizing batch number provided by drugs manufacturer. - Integrated with Other Module
Integration with other modules means that stock is automatically updated without manual entry.
Improve operational efficiency and improve patient satisfaction with our on-line registration facility.
- Flexibility and Ease of Scheduling
Patients can choose their preferred schedule, service, and doctor. The registration can also be done from anywhere, using any kinds of gadgets - Reduced Waiting Time
The registration is done completely online, reducing the waiting times, and avoiding crowds in the registration area. - Easy-to-use Interface
Existing patients only need to put in their MR number, while new patients only need to enter mandatory data to create registration. - Appointment Checking
The patients can check the previously made appointments, keeping them from missing the schedules. - Operational Efficiency
With reduced manual process, administrative staff can focus on other tasks. The need for paper forms is also reduced, lowering operational costs, and showcasing the facility’s environmental responsibility
Clinical
The Clinical domain is the coordination hub for all clinical operations
Accordion Content
- Examination Group & Item Configuration
Provide the flexibility in configuring examination items based on the clinic needs. - Service-Specific Order and Results
Provide diagnostic services support, all orders and results are service-specific. - Status Tracking
Doctors can view the status of all their orders. - Normal Value Configuration
Provide flexibility in configuring normal value for each diagnostic examination. - Automated Charging
Automatic charging means that charges do not have to be added manually to patient invoices. - Print Diagnostic Result
Share the information with other in a standardize format. - Patient Medical History
Provide comprehensive information about past examination history that may be required during the examination. - Export & Import
Save time when entering or updating the data by using the provided format.
- Specialty Specific History
Each patient has a full EMR and clinicians at the clinic can easily view the information that relates to their specialty. - Single Page Application
Allowing doctors that work in all parts of the clinic to work with a consistent, familiar user interface wherever they happen to be working. - Collaboration Examination between Doctors & Nurse
The clinicians will have full report of doctors and nurse examination notes - Automatic Body Mass Index Calculation
Speed up the clinical information data collection. - Pain Scale & Fall Risk Variation
Provide comprehensive pain scale & fall risk variation between adult and children. - Standardize Examination
Using standard SOAP across examination. - Nursing Documentation
Record nursing care, examination and nursing diagnosis by nurses or other caregivers seamlessly. - Multiple Patient Treatment
Doctor can easily move to other patient data without leaving current windows. - Prescription Orders
Ordering medications (e-prescribing) means that patients’ medications are ready to be picked up when they visit the pharmacy. - CPOE Order
Ordering pathology, radiology and other diagnostic tests electronically - Streamlined Admissions
Clinicians can quickly and easily admit a patient from an outpatient clinic into the inpatient facility. - Follow-up and Referrals
Referrals to other outpatient clinic and follow-up appointments can be created quickly and easily. - Order Tracking
Doctors can track the status of all their orders. - Medical Fee
Billing for the medical fee can be recorded and integrated with the patient billing. - Medical Certificate
Sick Leave, doctor recommendation letter, medical examination can be issued electronically. - Supporting Document
Other important patient medical information can be attached for additional information. - Discharged Summary
Capability to discharge patient based on different discharge type, for easy reporting. - Visit Status
Monitor the patient progress on receiving the service is essential. - Important Notes
Provide excellent services by knowing the patient. - Print Examination
Print medical resume for various purposes.
- Electronic Medical Record
The EMR consolidates all patient clinical information from all of KMS’ clinical modules, giving clinicians a full picture of patients’ clinical history and current health. - Paperless
All clinical information is captured and stored electronically. - Service Specific Records
Every clinic service and speciality can easily view their own clinical information - Data Quality Audits
Complete the clinical coding (ICD-10/ICD-9CM), performed by MR Staff to achieve standard MR audit level. - Managing Paper Records
With EMR, helps the MR Staff to quickly search the patient MR hardcopy.
IT Core
IT Core helps each client to configure the application, generate reports and dashboards, and maintain the application security
Accordion Content
- Operational reports
Ability to generate operational reports to facilitate the day-to-day processes. - Government and regulatory reports
Provision of mandatory/statutory reports in compliance with government regulations. - Performance reports
Ability to generate performance reports to monitor the performance of each department. - Non-functional reports
Ability to generate reports that are not directly related to the operational processes, such as user security access and audit log.
- Clinic Group and Branch Configuration
Management of Clinic group and branches details to facilitate multi-branch institutions. - Reference Data Configuration
Enabling system administrator to properly manage the system behaviour through reference data - Account Configuration
Maintain a master data of staffs and users, including their credentials and authorizations. - Registration Configuration
Configuration of data that are used in registration processes - Pharmacy Configuration
Setting of data related to pharmacy processes, including medicine label format, prescription numbering, and compound medicines. - Tariff & Billing Configuration
Ability to manage numbering of invoices and receipts, and to manage merchants data. - Patient ID Setting
Enabling system administrator to define the Patient ID formats for general, unknown, and external patients. - Purchasing and Inventory Configuration
Configure data related to inventory and purchasing numbering and transaction type. - Account and Journal Configuration
Configure account chart, control account mapping, and journal numbering.
- Role authorization management
Configuration of role access for each user to define the processes they can perform in the application. - Audit log
Comprehensive logs of user logins and data changes to track the application usage.
- Data Migration Upon Implementation
Prior to implementation, data migration can be done in a rapid fashion, through data templates and importing process. The system will run validations to ensure that the migrated file format and data are valid. - Easy Update of Data
Once migrated, when the data need updating, they can be exported. Users can then modify them and import them back to the application, without having to update them individually on the screen.
- Branch Management
Management of the application branch after each release to ensure proper merging of the newly developed featured. - Library update
Constant research to adopt more library into the application, for more advanced features. - Framework Update
Periodical upgrade of the application framework for more functionalities.
Commercial
The commercial domain is where administrative operations are handled
Accordion Content
- Approvals
To maximize the control process by setting the approval steps before processing the purchasing order. - Receipt Management
Ability to manage goods received, including multiple partial deliveries.
- Multiple Payment Types
Patients can pay for services with any combination of cash, credit cards and insurance claims. - VAT Support
Full support for Value Added Tax (VAT) means that clinic can account for VAT with minimal effort and ensure tax compliance. - Patient Payment Receiving
This brings the easiness for receiving payment from the patient for any purposes - Patient Refund
Ensure that the patient can have the refund quickly. - Support for Full Revenue Cycle
Down payments, invoices , payments and refunds can all be done in one place, reducing the administrative effort of revenue collection - Integration with Deposit
Easily retrieve deposit information to be used for patient payment. - Invoice Printing
The clinic staff and the patient can print the invoice with various format
- Health Benefit Providers
A reference list of health benefit providers and their plans/benefits allows clinic staff to quickly and easily answer eligibility questions from patients. - Eligibility Verification
Verifying patients’ eligibility for medical insurance rebates eliminates the risk of patients not being able to pay their invoices. - Claim Report to Corporate and Insurance company
Support billing for claim report to corporate and insurance company. - Export & Import
Save time when entering or updating the data by using the provided format.
- Pricing Component
Enable clinic to configure the tariff component to identify the compensation distribution. - Product and Services Catalogue
Centralised pricing for all clinic products and services ensures accurate and consistent patient invoices. - Tariff Scheme
Enable the clinic to have different tariffs based on the service class, insurance scheme, or other schemes determined by the clinic. - Tariff Definition
Will help the clinic to create and update the tariff by applying a formula. - Tariff Definition Export Import
Save time when entering or updating the data by using the provided format.
- Supplier Information
A master repository of supplier information means the organization always has the correct information for all suppliers.
- Data Visualization
Clinical and hospital statistical data are visualized into graphical dashboard for easier monitoring and tracking - KPI monitoring
Ability to help clinic management and directors to monitor key performance indicators that include, but not limited to:
- Average Length of Stay
- Bed Occupancy Ratio
- Bed Turn Over
- Outpatient Visit Rate
- Turn Over Interval
- Barber Johnson Graph
- Other performance indicator monitoring
Ability to facilitate tracking and monitoring other performance indicators in the clinic
* Bed Management is available if required for Day Clinics
- Ksatria eHospital application access
- Configuration services
- Online training
- Go Live preparation assistance
- Learning center
- Knowledge base
- Online support access
Need services that are not on the list?
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