Introduction: RSIA Wempe and their Requirements
RSIA Wempe, a Women and Children Hospital located in Singkawang, West Kalimantan, offers various medical and healthcare services. Before implementing KMS HIMS, RSIA Wempe, a type C hospital, has separate systems for its various operational units. Patient medical records were managed manually, leading to high administrative workload and data security risks.
Solution: Introducing Ksatria Medical Systems (KMS)
To address these challenges, RSIA Wempe has adopted Ksatria eHospital HIMS (Hospital Information Management System), an efficient and comprehensive Electronic Health Record (EHR) system that supports the hospital’s day-to-day operations with integrated features.
Efficient Patient Data Management
The patient profile feature of KMS HIMS simplifies management of patient data of newborn baby and the mother. The HIMS reduces the administrative time required by medical staff.
Easy and Fast Patient Registration Process
KMS HIMS makes patient registration process more efficient. The system streamlines all processes such as outpatient, emergency, inpatient, or other services, making it easier for users.
Optimal Bed Management
The KMS HIMS bed management feature make easier process in managing room and bed allocation through all hospital department, with the automatic updated availability status.
Transformation in Electronic Medical Record (EMR)
Electronic Medical Record (EMR) helps hospital staff in managing patient data. Medical examination processes become more organised, and medical orders can be made electronically, such as prescriptions, laboratory test, and referrals to other healthcare facility.
Integrated Pharmacy Management
Transactions in Pharmacy can be managed electronically for prescriptions from both outpatient and inpatient. Additionally, the features of Purchasing and Inventory manage purchasing and drugs stock management.
Efficient Patient Billing Process
With the patient billing feature, all billings from other departments in the hospital can be easily included in one invoice. The system expedites the patient billing process.
Complete Analytic and Report
The KMS HIMS provide analytic feature to create day-to-day operational reports as well as report required by the government in PDF or Excel formats. Additionally, the Dashboard feature provides summarized statistical graphs of hospital operational, clinical, financial, bed availability, and KPI data.
Implementation and Deployment
KMS HIMS is implemented at RSIA Wempe using AWS server located in Jakarta. The approximately 6-week implementation process involved various stages, including data migration and user training.
Patient Data Security
KMS HIMS is a cloud-based system with an ISO-certified server provides strong security layers to safeguard the confidentiality and integrity of patient medical data. Electronic Medical Record data is well protected, with encryption and restricted access based on user roles.
Benefits of Using KMS HIMS
With KMS HIMS, RSIA Wempe gets a lot of benefits, such as improved efficiency and productivity, greater patient data security and improved accuracy of medical record data.
Conclusion: Achievement on Compliance and Quality Enhancement
KMS HIMS not only provide required needs to RSIA Wempe, but also give compliance with the Regulation of the Minister of Health of the Republic of Indonesia No. 24 of 2022 concerning Electronic Health Records (EHR). This demonstrates how digital transformation can enhance efficiency and service quality in the healthcare sector.
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