The Circular Letter Number HK.02.01/MENKES/1030/2023 issued by the Ministry of Health of the Republic of Indonesia outlines the implementation of Electronic Medical Records (EMR) and integration of the Indonesian Ministry of Health’s SATUSEHAT platform. This blog article will cover about the details, specifically about the regulated provisions, potential penalties. and the implementation deadline.
- Implementation Deadline
According to the Minister of Health’s Regulation Number 24 of 2022 regarding Medical Records, all healthcare service facilities must implement EMR no later than 31 December 2023. The EMR implementation includes documenting healthcare services through a medical record system, such as Puskesmas Management Information System (Sistem Informasi Manajemen Puskesmas-SIMPUS), Hospital Information Management System (Sistem Informasi Manajemen Rumah Sakit/SIMRS), Clinic Management Information System (SIMKlinik), Hospital Information Management System General Open Source (Sistem Informasi Manajemen Rumah Sakit General Open Source/SIMRS-GOS), or other systems, including services deliverd off-facility via Aplikasi Sehat IndonesiaKu (ASIK) or regional systems that follow SATUSEHAT Platform standards.
- Provisions for the Implementation of Electronic Medical Records (EMR)
The Circular Letter regulates the prerequisites that must be met by every healthcare service facility:
- All healthcare facility is required to implement EMR in accordance with Indonesian Health Ministry regulation.
- Details for the EMR Implementation:
Healthcare service facilities are required to use EMR which is developed by the Ministry of Health, in-house, or by a system vendor in accordance with Indonesian Health Ministry regulation.
Documentation of healthcare services delivered off- facility, including immunizations program, through Aplikasi Sehat IndonesiaKu (ASIK) or regional systems in accordance with Indonesian Health Ministry regulation, must be integrated into the SATUSEHAT Platform.
- Responsibilities for Counseling and Supervision
Local Government Responsibilities:
Health Minister, governors, and regents/mayors have the obligation to provide counseling and supervision over the implementation of EMR in their respective authorities. in line with the Health Ministry regulations.
- Administrative Sanctions and Implementation Deadline
- Written Warning: Written warning will be given to healthcare facilities that have not implemented EMR that is integrated with the SATUSEHAT Platform by 31 December 2023.
Recommendations for Accreditation Status Demotion:
- Healthcare facilities that already have EMR but have not integrated it with the SATUSEHAT Platform by 31 March 2024, will be given a recommendation for demotion of their accreditation status.
- Healthcare facilities that already implement EMR, but only less than 50% of patient visit data are integrated to the SATUSEHAT Platform by 31 July 2024, will also receive a recommendation for the demotion of their accreditation status.
- Healthcare facilities that already implement EMR with less than 100% of patient visit data sent to the SATUSEHAT Platform by 31 December 2024, will receive a recommendation for demotion of their accreditation status.
- Healthcare facilities that have documented their off-facility services by 31 December 2023 will receive recommendation for demotion of their accreditation status.
Recommendation for Revocation of Accreditation Status:
Healthcare facilities that completely disregard the regulation of EMR as stated in point 2 by 31 July 2024, may receive recommendations for revocation of accreditation status.
Revocation of Business Permit:
In addition to administrative sanctions, the Minister of Health is able to recommend other sanctions, such as revocation of business permits from the authorized institution, in accordance with the regulations.
Ksatria eHospital is Integrated with the SATUSEHAT Platform
Healthcare facilities that have not integrated their RME with SATUSEHAT platform, in accordance with the regulations from Health Ministry, might encounter serious consequences such as administrative sanctions that may harm their reputation and performance. The consequences of delaying or disregarding the regulations of RME implementation deadline could be severe such as written warning, recommendation for demotion, or even revocation of their accreditation status. To avoid these negative outcomes, it is best that healthcare facilities implement RME that is integrated with the SATUSEHAT platform, through solutions such as Ksatria’s eHospital and eClinic Information System.
Ksatria, as a registered partner at the Ministry of Health’s SATUSEHAT platform, presents eHospital that is designed for hospitals and and eClinic for clinics. Both products support the integration of national health data through the SATUSEHAT platform, which enables patients to access their health data from various health service facilities. The status of Ksatria eHospital as a partner of Ministry of Health can be found in this link.
Ksatria, through eHospital and eClinic, commits to support national health programme with integrated, efficient and secured systems that comply with the applicable regulations. Patient safety and security is important, but it is also a healthcare facility’s duty to comply with the regulation.
To learn more about Ksatria eHospital, we offer free product demo sessions. Please select a demo schedule that suits your availability by visiting this page. If you have further questions about our features, please contact our WhatsApp number at +62-821-4520-5712 or send us an email at firstname.lastname@example.org.
- SURAT EDARAN No. HK.02.01/MENKES/1030/2023 Tentang Penyelenggaraan Rekam Medis Elektronik di Fasilitas Pelayanan Kesehatan serta Penerapan sanksi administratif dalam rangka Pembinaan dan Pengawasan.